- Contact Information
- Player Eligibility Rules
- Payment Information
- Equipment
- Registration
- Game Cancellation Policies
- Regular Season & Playoff Scheduling
- Upcoming Leagues & Deadlines
Contact Information
1) What is the best way to contact MSSL?
- Our phone number is (615) 200-7575. Our office hours are Monday-Friday, 9AM-4:30PM
- By email on our Contact Page
- If you need to mail a form or payment, our mailing address is: PO Box 8202, Hermitage TN, 37076.
Player Eligibility Rules
1) What is the minimum age requirement?
- The minimum age to play is 18 years old.
- A team is allowed to play up to TWO PLAYERS under the age of 18, provided they are 16 or older at the start of the league, and they fill out our minor liability waiver.
2) What are the player eligibility/roster rules?
- Players may only play for and be rostered on 1 team within the same pool. You can play for multiple teams on the same night but those teams cannot be in the same pool (e.g. You can play for a team in the A pool and the B pool, but not 2 teams in the B pool). This avoids players playing on 2 different teams that would be scheduled to play against each other or playing with another team in the playoffs after one of their teams is eliminated.
- Picking up players: Mid State does not like forfeits. A team may pick up as many as 2 players from another team. Mid State registered players can “pick up” as many times as they want throughout the season so long as they do not play for the same pickup team twice. Absolutely no picking up of players in the playoffs. Picking up a player does not make them part of your roster, only players listed on the roster count as rostered players.
- Regular Season Eligibility: Captains must submit their rosters through the Player Dashboard before the commencement of the first game. Captains may add players to that roster until reaching the maximum number of players for that sport.
- Captains are able to make changes to their roster until the “roster deadline” for their league. Captains will be emailed the roster deadline for each season. After that date, no new players may be added to their roster.
- In order to be eligible to play, all players and captains must sign the online waiver. The waiver only needs to be submitted once per calendar year. To submit a waiver, players must first create an account or login to an existing account. Once you have completed the waiver for the year, your submission will be logged in your Player Dashboard, and you will not be able to submit the waiver until the next year. Captains can see which players on their team have/have not submitted a waiver from their Dashboard.
- Exception: If a team’s roster is full but a season ending injury is sustained, the team can add another player to the roster, however in co-ed leagues the replacement player must be of the same gender.
- Playoff Eligibility: To be eligible for the playoffs, the player must be on the team’s roster (invite accepted & waiver signed).
- Ejections: All ejections will result in the player being suspended from the game he or she was ejected from and the following game. Any player who engages in a fight will be removed from the league without refund.
- Protests (only for playoff games): All protests must be done BEFORE the game. Once a game begins, it is final. No protests will be heard about ineligible players after the game has started. If you think there is an unrostered player, please bring it to the referee’s attention before the game. Team rosters will be available online on the “Current Leagues” table and any player not on a team roster on that page is not permitted to play in that game. To avoid roster protests, please make sure every player is invited to your roster, accepts the invite on their player dashboard, and signs the waiver.
3) How can I manage my roster?
All registered teams will be visible in the PLAYER DASHBOARD. Captains may manage their rosters and add/drop players from the “Team Details” section of the dashboard.
Payment Information
1) What is the refund policy?
We do not guarantee refunds for any situation, however, our general policy is that no refunds will be issued within 1-week of the original league start date. Individuals (free agents) can have 75% of their money refunded up until 1-week before the original start date. Teams can have 75% of their money refunded up until 1-week prior to the original start date of their league. Refunds for online payments can only be issued to the card used to place the payment. If you paid your league registration fee with cash or check, a refund will be issued in the form of a check upon request. You can request refunds by contacting our admin office HERE.
There will be a 5% fee charged on refunds for online payments. No part of the $3.50 transaction fee is refundable.
2) What is the difference between the “Team” fee & “Individual” fee?
An “Individual” is any person that wants to play but does not have a team to play with. We will be responsible for placing them on a team and organizing the players of that team. The “Individual” fee is a set price per league, and does not change with the number of players. Registering and paying as an individual guarantees that we will place you on a team. A “team” is a group of people organized by a captain that agree to pay and play together. The “Team” fee is a set amount, regardless of the number of players paying. Team captains can choose to pay the amount in full, or to split the payments amongst their players. How much each person has to pay is contingent upon the number of people added to the roster.
3) Is there a required amount due to be scheduled?
Yes. For Individuals, we require the full, free-agent registration fee to be paid before we will place you on your team. For Teams, we require a minimum of $200 in payments to be made before we will place you on the league schedule. Captains can either pay the full league fee up front, or split the amount amongst their players. To be placed on the schedule, a team’s players must have made at least $200 in payments towards the team balance.
4) How can I make payments?
We accept credit card payments online, over the phone, or check by mail. Please note: If paying by check, there will be a $20 service fee on checks returned for any reason.
5) How can I pay online?
After completing a registration form online, or after accepting an invitation to join a team, you will be redirected to the appropriate payment page. You can pay the appropriate league fee using your credit card online. We accept the following major credit cards:
6) Is there a fee for paying online?
Yes. Our website software entails a $3.50 transaction fee per each payment made online. No part of the transaction fee is refundable.
7) Can my team pay their portion of the registration fee online?
Yes! During registration, team captains can choose to split the league fee amongst their players. The amount per player will depend on how many people are added to the roster. Our Player Dashboard divides the team fee evenly for each player you add to the roster. Please note that adding and removing players from your roster after people have already paid will change how much the fee is for unpaid players.
8) Does Mid State offer any discounts?
We periodically offer special deals via Twitter & Facebook, so check our social media sites!
9) How can I pay my balance?
You can pay any remaining team balance, either in full or in part by logging into the Player Dashboard. On the Player Dashboard you can find any teams you registered (if you are a captain), or any teams you are playing on as just a player. Any remaining balance that you owe as a captain or player will be visible there!
Equipment
1) Does Mid State provide jerseys?
Jerseys are not included in your league fees. However, we do supply shirts to our ‘free agent’ teams. Otherwise, teams are on their own if they want to purchase jerseys. We do have a partnership with a shirt company that provides quality shirts at a good rate. If you would like to place an order for custom jerseys, call or email ASAP Awards. They can provide information on pricing, styles, and production time.
2) Does Mid State provide game balls?
Mid State only provides game balls for sand volleyball, indoor soccer (futsal), & kickball leagues (these leagues use specific balls). Teams in all other sports are responsible for game balls. Your team will be responsible for any other equipment and for practice balls. In Indoor Volleyball, Soccer and Basketball the home team is responsible for providing the game ball(s). In Flag Football and Softball, teams will use their own ball.
Registration
1) Do I have to have a team to register?
No, you can sign up as a free agent by filling out the ‘individual registration’ form on each of the sports pages. We will then work with you to place you on a team. We typically form a free agent team comprised of all those who signed up as individuals on the website.
2) If I didn’t get enough for a team and sign up as an individual, can I still get a few of my friends to play on my team?
Yes, each of you needs to sign up as an ‘individual’ and note that you would like to be placed together and we will ensure that happens. You can do this with one friend or as many as you like.
3) What Payment is Required to Be Scheduled?
For individual, free-agent registrants, we require the full registration fee to be paid before we will place you on your team. For team registrations, we require at least $200 in payments to be made before we will place you on the league schedule. Teams that have not met this minimum payment will be dropped when the league is full. Captains can pay the full league fee when they register their team, or have individual teammates make at least $200 in payments by splitting the payment fee during registration in order to meet this requirement. Note that $200 in payments is the minimum to guarantee your team a spot on the schedule. The full team fee is due by your first game, or your team will forfeit and be removed with no refund.
4) Can I Make a Schedule Request?
We can’t guarantee that we can honor every request, but we will do our best to work with your team’s requests! If you have a specific scheduling need for the season, or for a particular date, let us know on the comments on the registration form, or by sending us a message on our contact form.
Game Cancellation Policies
1) What is the inclement weather policy?
If rain or snow has occurred during the work day, Mid State will make a decision by 4:30pm as to whether the games are canceled or not. Please do not call or e-mail on game day prior to 4:30pm. You will be notified if a cancellation is made via Facebook and Twitter. Please ensure that you are following these accounts. We will make cancellation updates throughout the night if necessary so please check social media before heading to your games.
2) What happens if games are canceled?
Teams will continue to play their schedules out for the following weeks (for example: if the following week is January 12, teams will play those scheduled games as opposed to the canceled games from January 5). We will ensure that teams get their allotted number of games regardless of rainouts unless teams agree otherwise. We do, however reserve the right to play makeup games on different days of the week to get in all games.
3) What if my team forfeits?
If you know you will forfeit for the evening, please send a courtesy e-mail to us on our CONTACT PAGE. Teams with a forfeit will not be able to win any tiebreakers in the standings.
*Teams who forfeit 3 times within the same season will be removed from the league with no refund.
4) Will locations for scheduled games change?
Mid State reserves the right to change the location of scheduled games. We will do our best to give advanced notice, but reserve the right to change locations as needed, as late as the day of scheduled games. No refunds will be issued in the event of a change of location.
Regular Season & Playoff Scheduling
1) When will the schedule be released for our league?
Your schedule will be released 5-7 days before the start of your league.
2) What is the playoff format?
All teams from all leagues enter the playoffs. Playoffs will typically be a single-elimination format in which teams are paired by seeding. In some circumstances, the playoffs may be double-elimination depending on number of teams and games scheduled.
3) What is the tiebreaker if we are tied in the final standings?
4) Are games scheduled on holidays?
We do not schedule games on the following major holidays: Christmas, Thanksgiving, Easter, New Years, Labor Day, Memorial Day, July 4th.
Upcoming Leagues/Deadlines
1) Where do I find more information about upcoming leagues?
You can find a complete list of all our upcoming leagues at our UPCOMING LEAGUES PAGE. We only post the leagues for the current season and the immediately upcoming season on the website. But we do leagues in almost every sport during all seasons (Fall, November, Winter, Spring, Summer).
2) Is there a deadline for when I can sign up for an upcoming league?
Individuals and teams may sign up for leagues as close as three days prior to the commencement of the league. However, leagues may fill up prior to this time, so it is best to sign up early.
3) What does my team get for winning a league?
While we don’t have individual or team prizes for winning a league, we do routinely offer championship parties for winning teams at one of our Sponsor locations. Teams that win will receive an email from our league coordinators with instructions about how to participate in champ parties after each season ends!
